New AI capabilities are eliminating the old struggles of working with documents. Meet DocuWare IDP, the tool poised to help you solve challenges like: 📄: Classifying scanned and uploaded documents so they automatically find their way into the proper workflows. 👀: Creating searchable, sortable data from weathered and wrinkled documents or even handwritten notes. 🪓: Recognizing and splitting individual documents that are part of a mass upload. ✂️: Cropping documents to fit a standardized size and cutting away unnecessary elements from document pictures. If you're ready to learn more about how a tool like this can speed up your workday, head here: bit.ly/4fhTDT6

Plenty of people will tell you how much automation can help your business. Most won’t tell you where to get started. That’s why we made this list of automation opportunities to help you: 😌: Remove tedious tasks like data entry from your workday 🏃: Breakthrough workflow bottlenecks like approvals and document handoffs 🤝: And make secure digital collaboration easier Learn more about how the right tool can support your automation efforts here: lnkd.in/gJRqnXzZ

When you hear DocuWare is a "Swiss army knife" of a tool, what does that mean? It means you can avoid the trap of specialty software. No more bringing one solution on to solve one problem and then another to solve the next. And no more struggling to get work done because your business is bloated with niche tools and data silos. With a tool as versatile as DocuWare that can handle everything from invoice processing to contract management to HR operations, you can operate your business from one central hub. Learn more here: bit.ly/3Yapu23

If you could hand off any part of your job, what would it be? Those time-consuming tasks like data entry and archiving documents would have to be high on the list, right? Well, that's where automation comes in. With tools like DocuWare you can automate the tedious steps of your workflows and free up more time for the value adding ones. That means less time doing repetitive work and more time focusing on the reasons you took the job in the first place. Curious about what automation can do for you and your team? Learn more here: bit.ly/3J0OGAi

Hacking attempts happen. Sometimes viruses need to be contained. Natural disasters continue to strike data centers. Are you protected? With DocuWare Cloud, the answer is "yes." State of the art encryption, complex permission structures, and redundant data storage in secondary locations ensures that your data isn't going to end up lost or in the wrong hands. For you, that means peace of mind. Find out more here: bit.ly/3Efwgcl

New AI capabilities are eliminating the old struggles of working with documents. Meet DocuWare IDP, the tool poised to help you solve challenges like: 📄: Classifying scanned and uploaded documents so they automatically find their way into the proper workflows. 👀: Creating searchable, sortable data from weathered and wrinkled documents or even handwritten notes. 🪓: Recognizing and splitting individual documents that are part of a mass upload. ✂️: Cropping documents to fit a standardized size and cutting away unnecessary elements from document pictures. If you're ready to learn more about how a tool like this can speed up your workday, head here: bit.ly/4fhTDT6

Plenty of people will tell you how much automation can help your business. Most won’t tell you where to get started. That’s why we made this list of automation opportunities to help you: 😌: Remove tedious tasks like data entry from your workday 🏃: Breakthrough workflow bottlenecks like approvals and document handoffs 🤝: And make secure digital collaboration easier Learn more about how the right tool can support your automation efforts here: lnkd.in/gJRqnXzZ

There's a lot of tools out there with amazing abilities, and terrible user interfaces. It's always been a DocuWare priority to create a tool that not only delivers a ton of value but is also easy and enjoyable to use.

The age of mistyped data, lost documents, and stressful audit preps is over. 🙌 The age of automated workflows is here. 💪 Ready to see how you can break through the bottlenecks slowing down your projects? Head here: bit.ly/3J0OGAi

Are you taking advantage of the ways electronic signatures can enhance your work? Learn more about our research here: bit.ly/3izvCig and let us know, what do you think the biggest benefit of e-signatures is?

To learn best practices for your document repository once you've set it up, head here: bit.ly/3Lis3YG

7) Train your team: Explain how the system works and go into detail about the naming convention and overall structure you’ve created. Outline the expectations you have for storing files in the future to keep everything organized. Make sure you create documentation for easy reference. Also, hold training sessions for existing employees and create an onboarding program for new hires.

6) Your repository is rolled out as part of your document management implementation: Your repository is an integral part of your document management system and will be deployed along with it.  During the testing phase, you can ask members of the departments involved to work with the repository and give feedback. This gives you the opportunity to make adjustments before it is ready for real-world use.

5)  Apply the same organizational principles to paper    documents: Some companies choose to keep paper copies of documents such as tax records, contracts, licenses and those with a raised seal in addition to digitizing them. Use the same naming convention and folder structure for these documents.

4) Develop a naming convention and begin indexing: Create a naming convention that will work across all the departments in your company. Plan carefully at this point as you’ll need to stick with your decisions over time to ensure consistency.

3) Create a folder structure: In this step, you’ll begin to organize your files for easy retrieval by establishing a folder structure.  The way you arrange your folders will affect users, so make sure your framework is well-organized and easy for users to navigate. For example, you could set up primary folders for employee records, invoices and contracts. Under each primary folder, you can create subfolders to fit your company’s needs.

2) Scan your paper documents: Then scan your paper documents to convert them into a digital format. It’s important to use high-quality scanning equipment to ensure the text is readable.  If you have a large amount of paper to scan, consider taking advantage of the expertise of a document scanning specialist.

1) Gather your paper and digital documents: First, you’ll need to collect the paper and electronic documents you’d like to import into the repository. At this stage, you can organize the documents into broad categories.

Of course, you'd want to unlock these benefits, so let's look at how to set up a document repository:

7) Scalability: Using a cloud-based, digital repository enables your company to expand the system as your business grows. To make the most of this benefit, select software that allows you to add advanced features and add licenses when you need them.